BOOKING FORM Tell us about your event...Your Details* First Last ** Street Address Street Address 2 City *State / Region ZIP / Postal Code Phone*Email* What are you celebrating?*WeddingEngagementEngagementCorporate FunctionPromotional ActivationOther CelebrationYour Event Date* Event start time* : HH MM AM PM Event finish time* : HH MM AM PM Bride & Groom / Guest of HonourYour Venue Name / Address*Venue Contact Person* First Last Phone*Does your venue have stairs?SelectYesNoIf Yes, will there be LIFT access?SelectYesNoPlease provide additional details for Venue Access / Photo Booth Location if applicablePlease feel free to upload your floor planYour Booking Details (Select what you would like to hire)* PHOTO BOOTH LOVE SIGN PHOTOGRAPHER I WOULD ALSO LIKE TO DISCUSS CORPORATE CUSTOMISATION OPTIONS How would you like to pay your deposit?*Please selectDirect DepositChequePayPalPAYMENT BY DIRECT DEPOSIT BSB# 032570 / ACC # 349593 / The Booth Fairy If paying by Direct Deposit, please use either your surname or event date as a reference and be sure to contact us at info@theboothfairy.com to advise us of your payment.PAYMENT BY CHEQUE MAIL TO: 30 DEAN AVE KANWAL NSW 2259 Please make cheques out to The Booth Fairy.PAYMENT BY PAYPAL MAIL TO: 30 DEAN AVE KANWAL NSW 2259 Click 'Submit' on bottom of form and you will be redirected to PAYPAL.If hiring a Photo Booth, please choose your design. (You are welcome to select design later)CLASSIQUERUNWAYFLORALEEDENLANTERNSROSEPARISILLUMINATEEDENDISCUSS A CUSTOM DESIGNPhoto Booth Hire Hours*Select Package HerePhoto Booth Hire - $1399 (Includes FREE VIP UPGRADE!) (Deposit $300)All Night Hire of Sign of LOVE & Photobooth - $1999 (Includes FREE VIP UPGRADE!) (Deposit $300)Long Term Hire - Custom Package (Deposit $300)Custom Package (Deposit $300)Photo Booth Hire Hours*Select Package HerePhoto Booth Hire - $1399 (Includes FREE VIP UPGRADE!)All Night Hire of Sign of LOVE & Photobooth - $1999 (Includes FREE VIP UPGRADE!)Long Term Hire - Custom PackageCustom PackageStart Time* : HH MM AM PM Finish Time* : HH MM AM PM Please Specify L/Term Photo Booth Hire Dates / Hours*Please Specify L/Term Photo Booth Hire Agreed Price* Please Specify Custom Package Hire Dates / Hours*Please Specify Custom Package Hire Agreed Price* Would you like to include your FREE VIP UPGRADE?Please SelectYes PleaseNo ThanksVIP Inclusions : Props, Personalised Logo and Slideshow, Photo Album, iSocial iPad KioskTotal Contract Price $ 0.00 *This is the deposit amount of all selected services as outlined above.How did you hear about us?*Please SelectInternet SearchFacebookReferral / Word of MouthReturn CustomerAdvertisingOtherPlease Specify*May we have permission to use your event images for promotional purposes?*Please SelectYesNo*Image Release Permission:Is there anything else we can assist you with in relation to your event?FINALISE YOUR BOOKING! A deposit of $300 is required for all bookings. Full payment is required no later than 21 days prior to your event date. Deposits will be retained for any cancellations. By selecting 'I ACCEPT TERMS & CONDITIONS' in this contract and forwarding your deposit you are agreeing to both the *Total Contract Price as well as the Terms and Conditions of all services rendered as set out below.These are our Terms & Conditions for booking a Photo booth. Definitions The Booth Fairy: Trading as The Booth Fairy and any employees Client: The person, organisation, company or other body which is hiring the goods as specified on the Booking Form. Event date: The time and date of the event, confirmed by The Booth Fairy and noted on the Booking Form. Booking Form: The form signed by or on behalf of the client and specifying details of the booking. Day: A calendar day, unless specified otherwise. Booking confirmation 2.1. A booking is not confirmed until the client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these terms and conditions, and receives confirmation of the booking from The Booth Fairy. Payments 3.1. A non-refundable deposit of $300 of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by The Booth Fairy. 3.2. The balance of the booking cost is payable in full 14 days before the client’s event. 3.3. If the balance of the booking cost and the bond if required are not received more than 14 days before the event date, the booking may be cancelled and the client will forfeit all monies paid thus far. Contact The Booth Fairy before the balance is due if you are experiencing any problems with making this payment to organise possible alternative arrangements which must be agreed upon by The Booth Fairy. 3.4. If a booking occurs within 14 days of the event, the non-refundable full amount is due within 48 hours of booking, unless other terms have been agreed upon by both parties. 3.5. A bond may be required at certain events which are deemed to have a higher liability than other events. Any costs incurred for cleaning, repairing or replacing equipment that may be damaged by any persons at the clients event will be deducted from the bond. The bond whether full or partial will be returned to the client within 5 working days after the event unless the full bond amount has been used to pay for damages. 3.6. If the client requests use of The Booth Fairy services in excess of the time noted on the Booking Agreement, this will be billed at $150 for each additional hour or part-hour. 3.7. By paying any part of the hire price, the hirer is agreeing to our Terms & Conditions. Our Requirements Access, space & power requirements 4.1. The client shall ensure a safe and appropriate environment is provided for The Booth Fairy to operate its equipment. 4.2. The client must ensure: A clean, flat, stable, dry, smoke free area in the correct size is available for the photobooth. ENCLOSED CLASSIC BOOTH – approx space needed is 2m wide x 2m deep x 2.5m high minimum (preferably in a corner against a wall). OPEN BOOTH – approx space needed is 2m wide x 2m deep x 2m high (preferably in a corner against a wall) this space provided is to include room for a prop table & guest book album table. The more space available for the photobooth and equipment will provide a more enjoyable experience for everyone. A power point access within 10m from the photobooth is required (for the photobooth’s use only) All doorways and access paths for the photobooth must be clear and at least 80cm wide The photobooth area must be protected from the weather including direct sun, extreme heat or cold, rain, wind etc If there are any stairs, steps, non sealed paths (such as gravel,dirt or grass) or other obstacles at your venue where the photobooth must access you must notify The Booth Fairy of these conditions before booking (with a photo if possible), failure to do this may result with your booking unable to go ahead if the area cannot be accessed safely by our staff and all monies paid will be forfeited. We require access to the venue before the photobooth is required to start at your event. We will arrive to set up the photobooth and equipment at the venue 60-90 minutes before the photobooth start time, unless other terms have been agreed upon by both parties. 4.3. A survey of the event location may be required if The Booth Fairy is not satisfied that a suitable location will be provided. This survey may incur an additional fee of $50. 4.4. The client is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to, parking and electricity. Changes & cancellations 5.1. Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form. 5.2. All cancellations will result in the client forfeiting the deposit, however if The Booth Fairy is notified of cancellation more than 30 days before the event date, credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation. 5.3. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to The Booth Fairy, with the exception of the bond (if applicable) which will be returned to the client within 5 business days after the date of cancellation. 5.4. The Booth Fairy can cancel any booking at any time. If The Booth Fairy decides to cancel a booking, all payments made will be refunded to the Client. Our rights 6.1. In order to prevent damage to any equipment and to keep a safe and friendly environment, The Booth Fairy reserves the right to deny service to any person. For the safety to all and our equipment the Photo booth attendant reserves the right to exclude persons who she/he considers to be too intoxicated too rough with equipment unlawful, won’t obey our rules threatening or disrespectful to staff & others 6.2. If circumstances arise where a threat or implied threat of harm, damage or violence to The Booth Fairy’s staff or equipment, The Booth Fairy reserves the right to cease providing services. If the client is able to resolve the threatening situation within 20 minutes, The Booth Fairy will resume services. If the situation is unable to be resolved, The Booth Fairy will not resume providing service and the client will receive no refund of booking cost. 6.3. Any damage to The Booth Fairy’s equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond. The client is liable for extra costs if the cost to repair/replace is more than the bond. 6.4. We agree to supply a wide variety of props for our clients and their guests to use at the booked event in the Photo booth. However we do reserve the right to remove all or certain props from use if we consider they are being damaged, mistreated or continually being removed from the Photo booth area. Our props are not toys intended for children to play with at the event and are to remain for use in the Photo booth only. Use of images 7.1. When hiring from The Booth Fairy the client gives permission for all photos taken during the event to be used on The Booth Fairy’s website and other promotional and advertising purposes. 7.2. The Booth Fairy will not use images which are deemed unsuitable or inappropriate on their website or advertising nor use any content that we consider may be personally damaging to any person/s. 7.3. The Booth Fairy will not use any images or content of minors if requested. 7.4. If in the event of an individual not wanting their images used, they are to contact The Booth Fairy to inform us in writing and any of their images will be removed from our website and any advertising material. Indemnification 8.1. The Booth Fairy will not be held responsible or liable for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and others equipment failure, utility failure and internet interruptions or out of range. If such circumstances arise, all reasonable efforts will be made by The Booth Fairy to provide service or find a suitable replacement service. If this is not possible, the client is not entitled to a refund for monies paid. 8.2. The client agrees that in all circumstances, The Booth Fairy liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages. 9. Travel 9.1. A travel fee may apply to events located more than 60 minutes normal travel time from our Sydney base. 9.2. The Booth Fairy cannot be held responsible for unseen delays in traffic or at the venue which are out of our control. Delivery & Service 10.1. Delivery, set up and removal occur outside of the booked hire period. One or two trained photobooth attendants/technicians will remain with the photobooth at all times to assist guests, attend to your photostrip guest album and to keep everything running smoothly. 10.2. The Booth Fairy ensure at all times to deliver high quality photostrips, however should equipment failure prevent this, liability is limited to either total or partial refund of monies paid, depending on the time period successfully serviced. (note - we do carry spare back up equipment for the majority of the equipment that we use in case of equipment failure). 10.3. Can you please also provide a service meal for your Booth Fairy HostTerms & Conditions* I ACCEPT TERMS & CONDITIONS PAYMENT BY DIRECT DEPOSIT BSB# 032570 / ACC # 349593 / The Booth Fairy If paying by Direct Deposit, please use either your surname or event date as a reference and be sure to contact us at info@theboothfairy.com to advise us of your payment.PAYMENT BY CHEQUE MAIL TO: 30 DEAN AVE KANWAL NSW 2259 Please make cheques out to The Booth Fairy.PAYMENT BY PAYPAL MAIL TO: 30 DEAN AVE KANWAL NSW 2259 Click 'Submit' on bottom of form and you will be redirected to PAYPAL.Signature*
